Services
Condo & HOA Accounting Services
Florida condo boards carry more financial responsibility than ever — SIRS studies, reserve funding rules that can’t be waived, and financials that need to hold up to real scrutiny. Outside Accounting handles the monthly bookkeeping so your board can focus on running the community, knowing your numbers are expertly prepared.
We work with association boards — whether all-volunteer or supported by an in-house manager — who want financial oversight that’s independent of whoever controls the association’s money. We don’t approve spending or choose vendors — so we have no stake in the numbers we report.
Monthly Bookkeeping & Reporting
Bookkeeping
Every transaction categorized and reconciled, every month — bank accounts, reserve accounts, and payments waiting to be deposited, all tracked so nothing sits unresolved. Each reserve fund — SIRS, non-SIRS, special assessments — is tracked separately, so reserve balances are always clear.
Reporting
Each month your board gets clean, board-ready financial reports — operating and reserve accounts shown separately — not a raw accounting system export. We also prepare a simpler owner summary you can post to the association’s website if you choose.
Reserve Schedule Management
Built From Your SIRS
When your SIRS or reserve study comes back, we turn it into a working reserve schedule — each component, its remaining life, and what it will cost — and a funding schedule showing what the association needs to set aside each year.
Kept Current
Through the year we track actual contributions against what’s required, so your board can see at any point whether reserves are on pace. Each year we update both schedules as the new budget is set.
Owner Billing & Collections
Owner Statements
Monthly owner statements, with late fee invoicing where your board’s policy calls for it. Prepaid assessments are tracked too, so you always know who owes the association and who has paid ahead.
Delinquency Tracking
A clear, up-to-date view of which owners are current and which are behind — so your board always knows where collections stand, without having to ask.
Catch-Up & Cleanup
Bringing the Books Up to Date
Books behind, or records that don’t match the bank? We bring past months up to date and fix what doesn’t reconcile — owner ledgers, reserve balances, and payments that were recorded but never matched to a bank deposit.
Numbers You Can Trust
Once the balances are right, your board has cash figures it can rely on — and we keep them that way. Cleanup is quoted separately, based on how far back the work goes.
Budgeting & Board Support
Budget Support
Your board sets the budget. We give you the numbers to build it from: year-to-date actuals, a forecast for the rest of the year, and the reserve contributions your SIRS now requires you to fund.
Board Meeting Support
We attend board meetings by video to walk through the financials, answer questions in plain language, and make sure your board understands the numbers well enough to make good decisions — not just sign off on a report nobody read.
Who We're a Good Fit For
A good fit if your association:
- Is a condo or HOA association in Florida
- Wants reliable, accurate, independent monthly financials
- Is comfortable working with us by video call and email
Probably not a fit if you need:
- Someone to visit the property or attend meetings in person
- Us to handle paper checks or make bank deposits
- Accounting bundled with property management
Pricing
Plans start at $500/month, scaled to your association’s size and complexity — number of units, number of bank and reserve accounts, and reporting needs. Every engagement includes regular calls and email support. Management reports, reserve schedule management, board meeting attendance, and budget support are scoped separately, so you only pay for what your association actually needs. A one-time onboarding fee applies, and cleanup of past records is quoted separately.
Frequently Asked Questions
How does switching work?
Three steps: a short call about your association, a review of your current books with a clear monthly quote, then we collect records from your current bookkeeper and run your first month-end with you. How long it takes depends mainly on how much cleanup your books need.
Do you visit the property or handle checks?
No. We work entirely remotely, by video call and email, and we don’t handle paper checks or bank deposits. Board meetings are attended by video.
Is there a long-term contract?
No long-term contract — either side can end the engagement with 30 days’ notice.
Do you prepare tax returns or audits?
No. We keep the books and prepare the reports your auditor or tax preparer needs, and we work with them directly so year-end goes smoothly.
What do you need from us?
Online access to your bank and reserve accounts, your most recent financial statements and budget, and a board or management contact who can answer questions each month.
FREE ESTIMATE
Request A Quote
Tell us about your association — number of units, bank and reserve accounts, and where your books stand today — and we’ll come back with a clear monthly quote. No obligation, and no long-term contract.